Quick Reference Study Notes for MS PowerPoint 2016 (Foundation)

Microsoft Powerpoint 2016

Microsoft PowerPoint is a powerful presentation software developed by Microsoft. It is a standard component of the company's Microsoft Office suite software, and is bundled together with Word, Excel and other Office productivity tools. The program uses the slide to convey information rich in multimedia.

How to create a presentation in powerpoint 2016:

  1. Open Powerpoint

  2. Select an option:

    • Select Blank Presentation to create a presentation from scratch.

    • Select one of the template.

    • Select Take a Tour, and then select Create, to see tips for using PowerPoint.


  • Add and format text

  1. Place the cursor where you want, and type.

  2. Select the text, and then select an option on the Home tab: Font, Font size, Bold, Italic, Underline.To create bulleted or numbered lists, select the text, and then select Bullets or Numbering.


  • Add a picture, shape, or chart

  1. Select Insert.

  2. How to add a picture: Select Picture.Browse for the picture you want and select Insert.

  3. How to add a shape, art or chart: Select Shapes, SmartArt, or Chart.Select the one you want.


  • Animations in presentation

  1. Select the text or object you want to animate.

  2. On the Animations tab, select Add Animation, and select the animation you want from the drop-down.

  3. To animate one line of text at a time, select one line of text, select an animation, select the next line of text, select an animation.

  4. To Start, select When Clicked, With Previous, or After Previous.

  5. You can also select  Duration or Delay.


  • Transitions(To add a special effect, to transition from one slide to another)

  1. Select the slide you want to add a transition to.

  2. On the Transitions tab, select the effect you want.

  3. Select Effect Options to change how the transition happens: From Right, From Left, ..



Tips for creating an effective presentation

  • Minimize the number of slides.

  • Choose an audience-friendly font size.

  • Keep your slide text simple.

  • Use visuals to help express your message.

  • Make labels for charts and graphs understandable.

  • Apply subtle, consistent slide backgrounds.


Keyboard Shortcuts

To do this


Create new presentation


Make selected text bold


Apply italic formatting


Apply an underline


Center a paragraph


Justify a paragraph


Left align a paragraph


Right align a paragraph


Change the font size for selected text.

Alt+H, F, and then S

Change the zoom for the slide.

Alt+W, Q

Cut selected text, object, or slide.


Copy selected text, object, or slide.


Paste cut or copied text, object, or slide.


Increase the font size


Decrease the font size


Undo the last action.


Insert a picture.

Alt+N, P

Insert a shape.

Alt+H, S, and then H

Insert a new slide

Ctrl + M

Select a theme.

Alt+G, H

Select a slide layout.

Alt+H, L

Go to the next slide.

Page Down

Go to the previous slide.

Page Up

Go to the Home tab.


Move to the Insert tab.


Start the slide show.


End the slide show.


Close PowerPoint.

Alt+F, X

Delete one character to the left


Delete one character to the right


Save the presentation


Save a presentation with a different name, location, or file format.


Open a presentation


Close a presentation


Print a presentation


Quit PowerPoint



Shortcuts for SlideShow

Play slide show from the first slide

Ctrl+Shift+ RETURN

Play slide show from the current slide


Go to next hidden slide if the next slide is hidden.


End a slide show.


*NOTE : "This study material is collected from multiple sources to make a quick refresh course available to students."

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