Quick Reference Study Notes for Microsoft Word 2016 (Foundation)

Microsoft Word - 2016

Microsoft Word is a widely used commercial word processor designed by Microsoft. Microsoft Word is a component of the Microsoft Office suite of productivity software, but can also be purchased as a stand-alone product.It was initially launched in 1983 and has since been revised numerous times. Microsoft Word is available for both Windows and Macintosh operating systems.

Microsoft Word is often called simply Word or MS Word.
MS Word is a popular word-processing program used primarily for creating documents such as letters, brochures, learning activities, tests, quizzes and students' homework assignments. There are many simple but useful features available in Microsoft Word to make it easier for study and work.

 

 

General Keyboard Shortcuts

Ctrl + O

Open a Document

Ctrl + N

Create New

Ctrl + S

Save a Document

Ctrl + P

Print a Document

Ctrl + W

Close a Document

F1

Help

Navigation Keyboard Shortcuts

Page Up

Up One Screen

Page Down

Down One Screen

Home

Beginning of Line

End

End of Line

Ctrl + Home

Beginning of Document

Ctrl + End

End of Document

F5

Open the Go To dialog box

Editing Keyboard Shortcuts

Ctrl + X

Cut

Ctrl + C

Copy

Ctrl + V

Paste

Ctrl + Z

Undo

Ctrl + Y

Redo or Repeat

Ctrl + H

Replace Text

Formatting Keyboard Shortcuts

Ctrl + B

Bold

Ctrl + I

Italics

Ctrl + U

Underline

Ctrl + L

Align Left

Ctrl + E

Center

Ctrl + R

Align Right

Ctrl + J

Justify

Text Selection Keyboard Shortcuts

Double-click the word

A Word

Press and hold Ctrl

and click anywhere in

the sentence

A Sentence

Click in the selection   bar next to the line

A Line

Triple-click the

paragraph.

A Paragraph

Ctrl + A

Everything

The Fundamentals

To Save a Document with a Different Name

Click the File tab, select Save As and enter a new name for the document.

To Preview a Document

Click the File tab and select Print, then click Preview.

To View Advanced Printing Options

Click the File tab and select Print. Select from the options under Settings.

To Move Text with the Mouse

Highlight the text you want to move, drag the text to a new location, and release the mouse button.

To Correct a Spelling Error

Right-click the error and select a correction from the contextual menu. Or, press F7 to run the Spell Checker.

To Use the Thesaurus

Right-click the word you want to look up and select Synonyms from the contextual menu. Select a word or select Thesaurus to search the Thesaurus.

To Minimize the Ribbon

Click the Minimize Ribbon button on the Ribbon. Or, press Ctrl + F1. Or, double-click a tab. Or, right-click a tab and select Unpin the Ribbon from the contextual menu.

Styles

To Apply a Style

Select the text to which you want to apply the style and select the style you want to use from the Styles Gallery in the Styles group on the Home tab.

To Apply a Document Theme

Click the Themes button in the Document Formatting group on the Design tab of the Ribbon and select a theme.

To View All Available Styles

Click the Dialog Box Launcher in the Styles group on the Home tab.

To Change a Style Set

Look through styles by clicking the Change Styles button in the Styles group on the Home tab and choose the Style Set.

To Create a Style

Select the text that contains the formatting of the new style, right-click the text, and click on Styles. Select Create a Style from the contextual menu and Save Selection as a New Quick Style, enter a name for the style, and click OK.

To Check Your Styles

Select the text you wish to check. Click the Dialog Box Launcher in the Styles group on the Home tab of the Ribbon. Click the Style Inspector button in the Styles task pane.

Tables

To Insert a Table

Click the Insert tab on the Ribbon, click the Table button

in the Tables group, and select Insert Table from the menu.

To Insert a Column or Row

Click the Layout tab under Table Tools on the Ribbon and use the commands located in the Rows & Columns group.

To Delete a Column or Row

Select the column or row you want to delete, click the Layout tab under Table Tools on the Ribbon, click the Delete button in the Rows & Columns group, and select an appropriate option from the menu.

To Adjust Column Width or Row Height

Select the column or row you want to adjust, click the Layout tab under Table Tools on the Ribbon, and use the commands located in the Cell Size group.

Drawing and Graphics

To Insert a Clip Art Graphic

Click the Insert tab on the Ribbon and click the Online Pictures button in the Illustrations group. Type the name of what you’re looking for in the Office.com Clip Art field and press Enter.

To Insert a Picture

Click the Insert tab on the Ribbon and click the Pictures button in the Illustrations group. Find and select the picture you want to insert and click Insert.

To Insert a Screenshot

Click the Insert tab on the Ribbon and click the Take a Screenshot button in the Illustrations group. Select an available window from the list, or select the Screen Clipping option to take a screen clip.

To Draw a Shape

Click the Insert tab on the Ribbon. Click the Shapes button in the Illustrations group, and select the shape you want to insert. Then, click and drag where you want the shape located. Hold down the Shift key while you drag to draw a perfectly proportioned shape or straight line.

To Insert WordArt

Click the Insert tab on the Ribbon, click the WordArt button in the Text group, and select a design from the WordArt Gallery. Type your text. If necessary, click the text box and drag it to the desired position.

To Insert SmartArt

Click the Insert tab on the Ribbon, click the SmartArt button in the Illustrations group, select a layout, and click OK.

To Adjust Text Wrapping

Double-click the object, click the Wrap Text button in the Arrange group on the Page Layout tab, and select an option from the list.

To Resize an Object

Click the object to select it, click and drag one of its sizing handles ( ), and release the mouse button when the object reaches the desired size. Hold down the Shift key while dragging to maintain the object’s proportions while resizing it.

To Format an Object

Double-click the object and use the commands located on the Format tab.

To Delete an Object

Select the object and press the Delete key.


*NOTE : "This study material is collected from multiple sources to make a quick refresh course available to students."

This website uses cookies to improve user experience. By using our website you consent to all cookies in accordance with our Cookie Policy. More info. I Agree