Quick Reference Study Notes for Microsoft Word 2013

MS Word 2013

Microsoft Office 2013 is a version of Microsoft Office, a productivity suite for Microsoft Windows. It includes the extended file format support for the user, user interface updates and support for touch among its new features. Office 2013 is suitable for IA-32 and x64 systems and it requires Windows 7, Windows Server 2008 or a later version of either. This version includes new features such as integration support for online services (including OneDrive, Outlook.com, Skype, Yammer, and Flickr), improved format support for Office Open XML (OOXML), OpenDocument (ODF) and Portable Document Format (PDF) and support for multi-touch interfaces. MS Word 2013 provides a lot of options for  writing and editing tasks the best like :

Search for Online Templates

A wide variety of templates is there online. As you have typed keywords into the search box, you will be directed to online link.

Suggested Searches
Additional words below the template search box are provided for suggestion searches such as Letters, Resume, Cards, and Calendar.

Open Recent Files
It is easy to move the recently opened file just by clicking Recent.


MS Word 2013 Ribbon

In Design tab a users can choose themes, formatting features, and design styles easily, while understanding their connection with one another.The user have the freedom to customize it according to users editing needs.To do this,

 create new tabs -> file them with the most usable commands.

 To start customizing these Ribbon commands

Click File, then go to Options, and select Customize Ribbon.

 Tabs of MS Word 2013

Word 2013 File tab –  It is  to open, print, preview, save, protect, send, or convert files.

Word 2013 Home tab – Change the style of text, format your document, or the line spacing using this option.

Word 2013 Insert tab – Insert tables, diagrams, headers, pictures, footers, page numbers, or hyperlinks by clicking on Insert, and then look for the desired option in the groups of tables, pages, illustrations, headers and footers, and links.It provides the ability to add :

  • Online Pictures

  • Apps for Office

  • Online Video



Microsoft Word 2013 Design tab – Adding watermark into your document or simply changing its look can be done easily. All you need to do is to click on Design, and then choose Page Background and Document Formatting.

Word 2013 Page Layout tab – Specific documents such as newsletters and business reports require page breaks and margins.

Word 2013 References tab – Working on annual reports has become easier with the referencing feature of Microsoft Office 2013.


click on References  -> Table of Contents  -> Footnotes.

You will see an organized report with the right page direction.


Microsoft Word 2013 Mailings tab –  If you want to create labels or envelopes from Word 2013, Click on Mailings, and then on Create. You can also choose the option of Start Mail Merge when you are required to perform a mail merge.


Saving Files Online

Sign In (SkyDrive)

Save your document online by signing in to your own SkyDrive account directly from Microsoft Word 2013. You can also collaborate and work together on the same file! You will get access to your online documents directly.


Adding Online Images and YouTube Videos in Word 2013

Insert -> Online Video -> Youtube

Enter the video you are searching for and hit Enter. When you find the desired video simply hit “Insert”.


Compatibility of documents in Word 2013

The Compatibility Mode for MS Word 2013 enables you to view documents from versions going back to Word 1997. Currently Microsoft Word 2013 offers compatibility in four modes:

  • Word 2013

  • Word 2010 Compatibility Mode

  • Word 2007 Compatibility Mode

  • Word 97 – 2003 Compatibility Mode


 Shortcuts in MS Word 2013

Manage Word Documents and View


Create new document


Open document


Close document


Save document


Save document as


Print document/ print preview


Switch between multiple Word documents

Alt, then F, R

Open Recent (file, recent)


Switch to Print Layout view


Switch to Outline view


Switch to Draft view (used to be normal view)

Ctrl+scroll mouse

Zoom in and zoom out

Alt then w, q

Open Zoom Menu (no native shortcut exists for zoom in/ zoom out)


Split the document window


Mail Merge


Preview a mail merge


Merge a document


Print the merged document


Edit a mail-merge data document


Insert a merge Field


Ribbons and Navigation Pane


Show or hide the ribbon

Space or Enter

When in ribbon Open or activate selected item


Open and close Navigation pane (View, Navigation)


With Navigation Pane open: Switch forward / backwards between (1) Navigation Pane, (2) Bottom Taskbar, (3) Ribbon, and (4) Document


In Navigation Pane: Move through Navigation Pane options


Insert Special Characters, Text Elements, and Breaks


Insert Copyright symbol


Insert Trademark symbol


Insert Registered Trademark symbol


Insert Euro Currency symbol


Insert horizontal ellipsis (…)


Insert em dash


Insert en dash

Alt, then n,u

Insert Symbol (insert menu)

Type character code and press Alt+X

Insert Unicode character, e.g. 20ac

Alt+character code on numeric keyboard

Insert ANSI character


Insert a Footnote


Insert an Endnote


Insert a hyperlink


Insert Citation Mark


Insert Index Mark


Insert paragraph break


Insert line break without breaking paragraph


Insert page break


Insert column break (break table)


Insert non breaking space

Ctrl+Shift+- (Hyphen)

Insert non breaking hyphen


Insert optional hyphen


Navigate in Word Documents

Arrow Left/Arrow Right

Jump one character to the left / to the right

Ctrl+Arrow Left/Ctrl+Arrow Right

Jump one word to the left / to the right


Jump to the end of a line / beginning of a line

Arrow Down/Arrow Up

Jump one line down / one line down

Ctrl+Arrow Down/Arrow Up

Jump one paragraph down / one paragraph up

Page Down/Page Up

Jump one screen down/ one screen up

Ctrl+Page Down/Page Up

Move to beginning of next page / beginning of previous page

Alt+Ctrl+Page Down/Page Up

Jump to top / to bottom of visible window


Jump to end / to beginning of document


Cycle through Ribbon/open panes/Status Bar/document window

Ctrl+G or F5

Go to a page, bookmark, footnote, table, comment, graphic, or other location


Go back to previously edited location in document (up to 4 places)


Go to a the last change or revision. Also works after opening document.


Set, go to and edit bookmarks


Undo, Copy and Paste


Undo the last action


Redo the last action

Ctrl+X / Ctrl+C / Ctrl+V

Cut / copy/ paste selected text or object


Copy text format


Paste text format

Ctrl+V, then Ctrl, then K

Paste and keep Source Formatting

Ctrl+V, then Ctrl, then T

Paste and keep Text only


Copy the header or footer from previous section of the document


The Rest


Get Help or visit Microsoft Office.com


Open the window menu


Exit Word


Display a shortcut menu (Simulate right mouse button)


Create new Building block with selected texts

*NOTE : "This study material is collected from multiple sources to make a quick refresh course available to students." 

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