Quick Reference Study Notes for Microsoft Word 2010 (Foundation)

Microsoft Office Word 2010

Microsoft Office Word 2010 lets you form and edit personal and business documents, like letters, reports, invoices, emails, and books. By default, documents are saved in .docx extension in Word 2010. The Following are some of the major purposes where Microsoft Word 2010 is used:

  1. To create business documents having several graphics as well as photos, charts,
    and diagrams.

  2. To store and use readymade content and formatting feature such as cover pages
    and sidebars.

  3. To create letters and letterheads for private and business purpose.

  4. To design different documents like resumes or invitation cards etc.

  5. To create  a variety of correspondence from an easy office memo to legal and
    reference documents.

How to start a Word 2010 application?

Step 1: Click the Start button.

Step 2: Then click the All Programs option from your menu.

Step 3: Then click on Microsoft Office from the submenu.

Step 4: Now Search for Microsoft Word 2010 from the submenu and click on it.


This will launch the Microsoft Word 2010 application and you will see the window as shown in the given figure.

Keyboard Shortcuts – Word 2010
The shortcuts have been divided into sections as there are many shortcuts for Word 2010.

Create, view, and save documents
In this section it covers starting a Word document; you will need to select the shortcuts below.

  CTRL +N    

  To create a fresh new document of the same type as the current document or most recent       document.

  CTRL + O 

 To open a document

  CTRL + W   

 To close a document

 CTRL + S  

To saves the document


To opens up Save as

Formatting text
This section covers changing the properties of text such as underlining and making text bold. You will need to select the shortcuts below.

   CTRL + U

  To apple underline

   CTRL + B

  To applies bold formatting

   CTRL + I

  To applies italic formatting

   Shift + F3

  To change the case of letters                                 


  To change the font and font size

   CTRL + SHIFT + >

  To increase the font size


To decrease the font size

CTRL + 2

To double-space lines


To centre a paragraph


To left align a paragraph


To right align a paragraph                                                                           

Moving, deleting and copying
This section covers changing the layout of a document, including paragraphs and images. You will need to select the shortcuts below.


To delete one word to the left


To delete one word to the right

   CTRL + C

To copy what is select (an image or text)

   CTRL + V

To paste what is selected (an image or text)                             

   CTRL + Y

To repeat the last function

Undo and redo actions

The undo action reverses the last command or deletes the last entry you typed. The redo action reverses the action of the undo command; you will need the shortcuts below.


   To cancel an action

   CTRL + Z   

   For undo an action

   CTRL + Y       

   For redo an action        

Print and print preview
This section will look at how to preview a document before printing and how to print the document. To do this you will need the shortcuts below.

   ALT + CTRL + I   

   To switch to print preview

   CTRL + P

   To print a document


Word 2010 Ribbon Tabs

   Ribbon Tab Name   

   Command Groups


   Clipboard> Font> Paragraph> Styles> Editing


   PagesTables > Illustrations > Links > Header - Footer > Text > Symbols

   Page Layout

   Themes> Page Setup> Page Background> Paragraph> Arrange


   Table of Contents> Footnotes> Citation and Bibliography> Captions> Index> Table of   


   Create > Start the Mail merge > Write and insert fields > Preview Results > Finish


   Proofing> Language> Comments> Tracking> Changes> Compare> Project


   Document Views> Show> Zoom> Window> Macros


Word 2010 Format/Formatting
Microsoft Word 2010 is one of the powerful word-processing application so far. The most important part of a document is that it should be well formatted so that readers can understand your point easily.

A style could be a set of data formatting characteristics that you just will apply to text, tables, and lists in your document to quickly modify their look. When you apply a formatting style, you apply an entire set of formats with one easy step. In order to use a formatting style to a specific portion of your document, choose that space and click on the home menu, here you may see some built-in formatting styles in the Styles section. Choose the one which is suitable for you.

Text Alignment
You need to align text in your document to give it the neat look that is vital in the documentation, Microsoft Word offers text alignment to Center, Left and Right align selected text.

Select the text and select the alignment option from the home menu > Paragraph option.



Numbering And Bullets
In many cases, you would like to list down some unique points and need to create checklists. In such case, you need the numbering and bullets feature. you can find it in the home menu > Paragraph option.



Text Indentation
You can increase or decrease the indentation of the selected text by selecting the required option from the Paragraph section. Right next to the Indentation options, there's the option to sort a selected text in alphabetical order.


You can play with fonts in many ways. You can change the text’s font color, style, background color etc. It is also a piece of cake to Bold, Italic or to Underline the text in your document. The whole list of fonts options is located under the Font section in the Home menu.


Border and Shading
Microsoft Word offers border and shadings to apply on your document. You can apply a border, shading or both around one word, a variety of words, a paragraph, a bunch of paragraphs, one page, a section, or all pages. merely hit the Shading option to select the shading style.


Format Painter
Format Painter is a very useful option, it copies the data format from specific parts of the document and applies it to different parts of your document with a couple of clicks. The process is very easy, choose the portion of the document, hit the Format Painter option then choose the new paragraph upon that you would like to use the format of the first paragraph.


Adding Columns To Word Document
In many cases, you wish to write down the contents of your documents within the column format. Select the paragraphs and hit the Columns option situated below the Page Layout menu. Then select the number of columns that you just want to make.

Remove Formatting
Something can always go wrong, let's say that you made changes to the format of your document and it got messy, now what? Here is however you can take away all the data formatting created to your document. Select the test, click the home menu, then go the styles section, click the drop-down option and select the Clear formatting option.


*NOTE : "This study material is collected from multiple sources to make a quick refresh course available to students."

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